The key messages that hopefully youve got out of this free guide are summarised as follows: Dont overthink or over complicate your site. Use your Intranet for Internal News & Keep Employees Updated. An intranet-embedded Excel or a Google Sheet allows multiple users to access and edit the data at any time simultaneously. Keep it fresh. A staff directory connects employees right across your organization, including remote or non-desk workers. Limit yourself to what your intranet needs to do to relieve those organizational pain points. Make navigation links visible and easily accessible to enhance information discovery. For example, an employee can post certain announcements to the social feed, including welcoming new hires, sharing employees personal events (a new baby! The Purpose of the Modern Intranet. How about mixing things up and using videos, webinars or wikis from time to time. Also, keep in mind how the columns flow on mobile devices, including which display first. And change the colors and font to reflect your corporate style. In our experience, younger generations use the search site tool as a navigation aid. Employee profiles help workers to get to know each other, especially during onboarding. Here are 11 intranet best practices to help you find and implement the right software solution for your organization: 1. Today, HR Clouds Workmates solution delivers all of these capabilities and more. You can then embed the video in an iframe or widget on your intranet. We are pleased to announce the launch of our brand new website! And use your imagination in considering other media to get your message across. And its a great way to match an employee up to a skillset or collaborative project. A text-heavy intranet makes for a dull and uninspiring user experience. Intranet-delivered employee engagement surveys are a simple and effective way of reducing costs in this area. It sets out what the site is all about so the user is clear whats in store. Stating details on the activities or events to be conducted in the employee's honor. A well designed, engaging company intranet that is intuitive and user-friendly quickly captures your employees' attention and inspires them to use it on a daily basis, turning the company intranet into a business-critical tool. And its the same simple process to change any of the settings on your page. Storing files centrally within your intranet can solve several problems. Try and design the intranet with the six, six rule in mind: a maximum of six pages with six items of content on each page. Its time to refine the design of your new intranet. To see how Workmates is revolutionizing the way companies use intranets, request a free, no-obligation Workmates demo today! The standard 9 to 5 office worker is fast becoming a thing of the past. For example, Ben in Marketing should not be able to access private payroll information. 1. Click the "+" sign, then choose List. Interactive tour. Benefits is another interesting SharePoint template available for free. For dispersed offices or a hybrid workplace, an intranet launch campaign is the perfect opportunity to bring people together. Colorful and bright, the impact is immediate, and it draws you into the site in an engaging way. We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. An engaging, user-friendly design will see your employees eagerly logging on and taking full advantage of all the great features. Its a central hub designed to make it easier for employees to access all they need to get the job done. Company announcement email template 1 - promotion announcement. With simple drag and drop fields, its possible to create a fully customizable form and automate business processes. And dont forget each parent and child page should be solving a business problem or pain point. Happy Hour 2: Relay new hires' hidden talents or most embarrassing moments. To maintain this sense of ownership and involvement post-launch get staff members involved in generating and editing content. Writing content for the intranet that is engaging is an art form in itself, but the secret is to keep things short and concise bite-sized pieces of information with an option for to click for more detail is the way to go. Hello everyone, Please let's welcome the new member of our organization: Joyce Abraham Joyce has been a part of the [name] industry for the past [number] of years and has worked with prominent brands such as [names]. Site page permissions can be set by job title, department, or location. Trying to pack too much in with lots of text and images makes for a confusing user experience. Next, it's time to write a description of the position you're hiring for. In our intranet screenshot above, the most recent content leads the page. Allocating staff to corporate working groups is a whole lot easier with a handy summary of employees knowledge and experience. "It is my privilege to promote [employee name] to [new job title].". Email. Analyze and adapt changes. Here are a few ideas to consider for the pre-launch period, as well as your official website redesign announcement and monitoring reactions in the following weeks: 1. Heres how you can utilizean intranetin your workplace to keep your company in sync, productive, and having fun. Include intranet employee profiles that highlight workers' knowledge and expertise. Create employee engagement surveys within your intranet with the simple-to-use forms builder. In the post-pandemic digital workplace, intranet forums support faster decision-making and increased agility. Employees anywhere can instantly share information, keeping everyone in sync and improving overallemployee performance. Communication is key, which is why Axero's News and Announcements intranet template takes a clean, balanced approach to displaying your communications. [Name of employee] has been working at [company] for [X] years, and played a vital role in [achievement]. Some intranet solutions like MyHubs allow you to create and use custom fields within the profile pages. When it comes to intranet design, less is often more. HR Cloud is the hidden hero powering the world's best HR teams - book a call with our team! Showcase a sale. SharePoint news, available in SharePoint Online and SharePoint Server 2019, enables you to communicate company updates, announcements, personnel news, and more in rich layouts with graphics, links, and embedded content. Higher-ups and CEOs use company intranets to connect with staff, and managers use it to track projects and communicate with team members. Test out the intranet design on smartphones and tablets before going live. A clunky, 1. Next-generation platforms have reinvented themselves. Giving control to workers in this way helps boost employee engagement. This is critical for remote workers and non-desk staff. Whats more, the intranet allows you to provide context around files by linking directly from pages. Adding their first name in the subject line to keep them engaged. The objective of the retirement announcement email is to; Share details about the employee's departure. Restrict access to relevant staff only using the intranets page permissions feature. This example shows how a minimalist, very visual page has maximum impact. Before you can even begin to choose an intranet solution, you have to figure out what it needs to achieve for your organization. Say, for example, you want to change the color scheme in line with your new corporate image. ), shoutouts to other teams or employees (like congratulating a real estate agent for closing a deal), office culture updates, and more. Do away with multiple logins and the need for lots of open screens and apps running simultaneously. Staff directories bring workers together regardless of location. Make it engaging. Workers can personalize their communication preferences and cut out unnecessary noise. Company intranet software is embraced for many reasons, with communication being one of the most important to highlight. For example, HR Cloud users can connect and data with point-of-sale systems using Microsofts Power BI. Announce your new release with a product email - Send it 5 days before the product launch. Integrates well with other Microsoft 365 and third-party apps/platforms. Follow the tips below to write a captivating and compelling announcement email: Create clear, concise, and communicative content: Avoid adding elements that can compete for attention with your email's main point. Filing fault reports for vehicles and machinery. Naming the intranet. Intranet Announcement Website Awards Announcement Social Media Posts . Local News & Announcements All you need to do is select the appearance tab and click on the color you want from the palette. Conduct stay interviews as part of the company routine. Take our workplace Zodiac quiz to find out! Employees can also post memes and hashtags to their social feed, all to increase camaraderie, collaboration, and teamwork. The bottom line is that designing your company intranet doesnt have to be the major undertaking that perhaps you first thought it was. Display an interactive tour highlighting key functions of the new intranet. Display business updates or alerts. And there are no security concerns like there have been with some cloud file-sharing options. Download your intranet template here. Only the critical high-level tabs are shown. Always test it on a mobile device if you can beforehand. Existing employees can go to the tables and ask their new coworkers questions. Intranet examples: How these top companies use Happeo. A common feature in best-of-breed intranets, site maps ensure content is well organized, and the information flows logically. Happy Hour 3: Set up new hires at separate tables and announce it's time for "New Hire Hot Seat.". An easy-to-follow dropdown menu sets out the available tools. One of the keys to working more efficiently is to get a single communication system. Indeed, , and act as corporate memories. This example emphasizes what is most . Intranet Launch Ideas. In the present-day digital age, it is important to have a tool that keeps your company connected. Subject line: Help us welcome [new employee name] to the team! For example, an explainer video outlining safety and health policy is far more engaging than a dull and weighty manual. Six Real Company Intranet Examples, and Why They Work. Example #3: Social feeds in real estate. 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